A company that stays compliant without you chasing it.
Every Singapore company owes ACRA an annual cycle of registers, resolutions, meetings and filings, and a penalty letter is usually the first sign that something was missed. Meridium carries the whole cycle: your named contact watches the deadlines, prepares the paperwork and files on time, year after year.
The statutory role, taken seriously
Every Singapore company must appoint a company secretary within six months of incorporation. The role is not ceremonial: the secretary maintains the statutory registers, prepares the resolutions that give the company’s decisions legal effect, and files the changes and returns that keep the public record accurate. Done well, the work is invisible. Done poorly, it surfaces as penalties, blocked banking, and due diligence findings at exactly the wrong moment.
Meridium’s approach is a named senior contact with a compliance calendar, not a shared mailbox. The same person who incorporated your company, or who took over its record, watches its deadlines.
The annual cycle
Each financial year, a private company must prepare financial statements, circulate them to members, hold its AGM unless it has properly dispensed with it, and file its annual return with the Accounting and Corporate Regulatory Authority (ACRA). Alongside the fixed cycle sits everything that arises in the life of the company: appointments and resignations, share transfers and allotments, capital changes, a new registered address, amendments to the constitution.
We prepare each of these as a complete package: the resolutions, the register updates and the ACRA filing, so the corporate record, the registers and the public record never drift apart.
When an entity has served its purpose
Closure deserves the same discipline as incorporation. We advise on the right route, prepare the shareholder approvals, and manage the process to the end: striking off for a dormant, debt-free entity, or members’ voluntary winding up where assets must be distributed. What we do not do is leave an unused entity accumulating penalties because nobody owned the decision.
What's included
- A qualified company secretary appointed to the statutory role
- Statutory registers maintained and kept current, including the register of registrable controllers
- AGM preparation, or the paperwork to properly dispense with it
- Annual return filing with ACRA
- Directors' and shareholders' resolutions, drafted and recorded
- Director, secretary and auditor appointments and resignations
- Share allotments, transfers, capital increases and capital reductions
- Registered address changes and constitution amendments
- Company closure by striking off or members' voluntary winding up
How it works
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Handover review
We review the corporate record as it stands, flag anything overdue or inconsistent, and fix the record before it becomes a problem.
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Compliance calendar
Every statutory deadline for your financial year is mapped and owned by your named contact. You see the calendar; we run it.
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Changes as they arise
New director, new shareholder, new address, new share class: you tell us the decision, we prepare the resolutions and file with ACRA.
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Year-end cycle
Financial statements are circulated, the AGM is held or dispensed with, and the annual return is filed on time.
What we need from you
- The company's current statutory registers and constitution, if not already with us
- Notice of board or shareholder decisions as they are made
- Financial statements for each year, from us or from your accountant
- Identification documents for any incoming director or shareholder
Common questions
Does a private company still need to hold an AGM?
Not always. A private company can dispense with the AGM if financial statements are sent to members within five months after the financial year end, and no member requests a meeting. We advise which route fits and prepare the paperwork either way.
When is the annual return due?
For a private company with a financial year ending on or after 31 August 2018, the annual return must be filed within seven months after the financial year end. We file it as part of the year-end cycle, so the deadline is never yours to remember.
What happens if filings are late?
ACRA imposes late lodgement penalties, and persistent default can lead to enforcement against the company and its directors. If you are already behind, we start with a clean-up: we establish what is outstanding, file it, and then keep you current.
Can you take over from our existing corporate secretary?
Yes. Handover is routine: we collect the registers and records from the outgoing provider, review them, and file the change of secretary with ACRA. Your only task is one instruction to the outgoing firm.
How do we close a company we no longer need?
A dormant, debt-free company is usually closed by striking off, which is the simpler and cheaper route. A company with assets to distribute is closed by members' voluntary winding up, which involves a liquidator. We advise which applies, prepare the documents and see the process through.
Discuss company secretarial work with a senior adviser.
A scoping call costs nothing and commits you to nothing. You will speak with a senior practitioner, not a sales team.